More, Better, Faster: Easy Ways to Boost Your Productivity

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More Better Faster: Easy Ways to Boost Your Productivity

Episode Summary

Each of us wants to get more done during the workday.  We also want to find a way to continuously improve.  Speed is always a competitive advantage.  Getting more things done, doing them better and completing tasks faster is always in the forefront of our mind.

The podcast of this Valtimax Radio event will help you improve your productivity.   We provide you with an easy, step-by-step guide to making changes that will permanently improve your productivity.

Spend a few minutes listening to this podcast and then implement the ideas it contains.  You will be amazed with effectiveness of these strategies.

Transcript

Click the link below for the transcript of this episode.

Valtimax Podcast More, Better, Faster: Easy Productivity Improvement Strategies

More Better Faster: Easy Productivity Improvement Strategy

Twenty-four hours. That’s the amount of time each of us has in any given day. How we use that time is the difference between success and failure. Twenty-four hours. It will be gone before you know it. Tomorrow will soon be today, and today will fade into history. And when it does, all we’ll be left with is the accomplishments of the day. Twenty-four hours. Getting more done, doing it better, finishing things faster. What’s the secret? How do we take advantage of today? Successful, profitable business leaders make the 24 hour time period bend to their will while others succumb to the incessant pressure of the ticking clock. Twenty-four hours. Put them to work for you, take control of your time, take control of your life, take control of your future. More, better, faster. We’re going to show you how because the Valtimax podcast starts right now.

This is Dave Lorenzo and we’re back coming at you live once again for another Valtimax podcast. And today we are talking about the number one topic that’s on the mind of everybody I know, the number one topic that’s on the mind of every business owner, every corporate executive, every lawyer, every medical professional. And that is productivity! How do I get more done? How do I do it better? And how do I do it faster?

How to Decide What to Work on Now

How to Decide What to Work on Now

Each and every single week I hear from all of you out there and you tell me you want to hear more about getting things done faster, better, and getting more done in the same amount of time or even less time. And if you think about it, folks, each of us has the same 24 hours. The difference between those who are super achievers, those who are phenomenally successful, and those who just get by, the difference is the super achievers get more done in 24 hours than anybody else.

How do they do it? How do they make it happen? How do they get things done? How do they do more, do it better, and get it done faster? We’re going to discuss that today. But first I have to tell you we’d love it, absolutely love it if you’d subscribe to the Valtimax podcast on iTunes. Simply go to iTunes, login, type in V-A-L-T-I-M-A-X, and the Valtimax podcast will come up and click on subscribe. If you’re on your iPhone, go to the app store, click on the podcast app, download it to your phone. Search for V-A-L-T-I-M- A-X, and it will ask you. It’s amazing. It will ask you if you want to subscribe. Click yes!

You want to subscribe, because if you subscribe you’ll get these updates every single week. Every Monday, these updates will be delivered directly to your phone. You won’t have to wait. If you want any of the older podcasts and you want the transcript, you can go to Valtimax.com. We have the transcript right there for you on the website each and every single episode, all of them. And the transcripts are there. You can subscribe on the website, too. Enter your name and email address and get some great bonus content not available anywhere else. The Valtimax website also has videos downloaded every Friday, and it has an article published every Wednesday. Great content! All free for you at V altimax.com.

All right. Today we’re talking about productivity and how you can blow away the 24 hours that you have available to you. Let’s start by thinking about that 24 hour time period. You have the same 24 hours as everybody else. And there are other people out there who are getting more done, they’re doing it better and faster than you are. How can you make the most of that 24 hour time period? Well, let’s start by thinking that you have to sleep. Believe it or not, you have to sleep or you will not be able to function. So you have to block out some time for sleep. Let’s start there. But you have 24 hours. You have one life. You have to live it holistically. So when you have that 24 hour time period, you have to look at everything that you have to get done, both personal and professional together.

You’ll hear lots of experts out there telling you to segment this and segment that, compartmentalize and put things over here and put things over there in your mind. That’s not going to work. You know why? Because you only have one life. You are only one person. You cannot stop thinking about the fact that you have a car engine that was blown and you have to figure out whether you’re going to get it repaired or buy a new car. You can’t just turn that off the minute you walk into work. You have to address your priorities from a business and personal perspective holistically. Because you’re only one person! You only have one life! It’s ridiculous to think that you can just set something aside, turn it off as if you were some type of a machine, some type of a robot, some type of a computer. You’re not! So when we think about our priorities, here is how we set priorities as human beings.

First and foremost, our values should determine what our priorities are. Then our goals should determine what our priorities are. Then our needs should determine what our priorities are. And then the things we want should determine what our priorities are. Let me repeat that hierarchy again. It’s kind of a unique thing that nobody ever talks about when we talk about productivity. Your values should determine what’s important to you. Your goals should determine what’s important to you. Then your needs should determine what’s important to you. Then what you want should determine what’s important to you.

So if you need money, there are several ways to get money. You can go out, get a job and work. Or you can get a gun and put it in somebody’s face and say, give me some money. But if you have values and your values help you determine your priorities, then your values will supersede your needs. This is a critical discussion when it comes to priorities and getting things done because if you want to make a great living and live a great life like we talk about constantly. Every single week, we talk about making a great living and living a great life.

You want to do that so that it is congruent with your values, with your goals, with your needs, and then with what you want. So if the lifestyle you dream of means spending as much time with your family as possible, are you going to take a job that forces you to travel around the world seven days a week, 345 days a year? No, you’re not going to do that! Because your values are family first. Your goals are to spend as much time with your family as possible. You need money, but you have to find a way to do that that’s congruent with your values and your goals. The first thing you need to learn about productivity is that hierarchy. Values first, goals second, needs third, wants fourth. You can find ways to fill your needs. You can find ways to get things you want that are congruent with your values and your goals.

The second point I’m going to make to you about productivity and the daily productivity habits that will make you successful is that if you’re not working off of your agenda, you’re working off of someone else’s agenda. Let me say that again. If you’re not working off of your agenda, you’re working off of the agenda that someone else has put into place for you. So let’s take an example. Client calls you up, says you have to do this today. I need this today. Whose agenda are you working off of? Yours or your client’s? You’re working off of your client’s agenda. So what you have to do is you have to agree that you control the time that you have. Each of us has 24 hours. You are in complete control of your 24 hour time period. You control the time period. You have to focus on getting your work done according to your agenda.

Now, let’s talk about the four different types of work you face, the four different pieces of your agenda. First and foremost, we have to talk about urgency versus importance. Things that are important are things that will help you achieve your goals. Things that are important are congruent with your values, and they’re things that you need to get done and things you want to get done. And they’re congruent with your values and your goals. That’s important.

Things that are urgent are not necessarily important. Things that are urgent are things that are pressing that if are not resolved right now will create a crisis. The difference between urgency and importance is things that are urgent are not necessarily important. Important means that it’s congruent with your goals, with your needs, and with your wants, and it’s congruent with your values. Urgency is just an indication that if something doesn’t get done, it will become a crisis.

So there are four types of work, as I said earlier. Type number one. Things that are not urgent and not important. Type number two. Things that are urgent, but not important. Type number three. Things that are important, but not urgent. And type number four, things that are urgent and important. Four types of work.

Here’s how you handle each of those types of work. Type number one. Not urgent, not important, forget about it. If it’s not urgent and it’s not important, you ignore it. I’ll give you an example of something that’s not urgent, not important. You have garbage in your garbage can at home. Usually, you take the garbage out before you leave. Not urgent, not important. You forget to do it, what’s going to happen? Somebody else is going to come along and take the garbage out. Not a big deal. Forget about it! Don’t worry about it.

Second type of work. Urgent but not important. All right? Urgent but not important. Somebody comes up to you and they say, “Oh my gosh, you forgot to take my watch to the shop to be repaired. I can’t believe you didn’t do that. What’s wrong with you? Now I don’t have a watch to wear to the ball tonight.” Urgent? Yeah, for that person it’s urgent. Important? For you, not important. You didn’t do it. So your relationship with that person is a little bit damaged, but it’s not the end of the world. It’s not a crisis. You don’t have to worry about it. So what would you do in that case? Urgent but not important. If you didn’t have time to get that piece of work done, you could delegate it out. Urgent but not important, delegate it out to somebody else.

Type number three. Important, not urgent. What’s important but not urgent? Well, that report that’s due three weeks from now is very important, but it’s not urgent. It’s due three weeks from now. But if you don’t get some work done today, if you don’t do the research on it today, you will not be able to get it done in three weeks. Important, not urgent. So what do you do? You budget time to complete that work. You schedule it. You schedule time to complete it. You address it as soon as you see it. And you address it by scheduling time to get the work done. Importance dictates whether or not it gets scheduled.

The fourth type. Urgent and important. That is work that you do here, and you do it now, and you do it as fast as you possibly can. And if you need to, you enlist help to get it done. Let me give you an example. A hurricane comes through and it blows the windows out in your house. Urgent and important that you get some boarding, some wood, some plywood and board up those windows. Urgent and important. In the case of work, if you’re a lawyer, somebody files a motion to dismiss in your lawsuit. You have 20 days to respond. Urgent and important. You get on top of it. Your client is served with a subpoena. Urgent and important. You jump on it right away.

You’re a doctor, somebody comes into your office, they’re very sick. You examine them right away. Urgent and important. You’re a business leader and there’s an issue in one of your retail outlets, and the issue is that you have to hire somebody tomorrow because your manager quit today and there’s nobody to work the floor. Well, urgent and important that you have somebody cover that shift. So you have to address it.

Let me cover those four again because we went through them very quick. Not urgent, not important, forget about it! Don’t worry about it at all. Urgent, not important. Urgent, not important, you assign somebody, you delegate somebody to address the urgent issue. If it’s not important, you can delegate it to somebody who’s there who you know can handle it and just be done with it. Important, not urgent, you schedule that piece of work to be completed. It’s important, but it’s not urgent. It has to be put on the schedule so that it can get done. Urgent and important, you address it here and you address it now. Your goal in terms of being able to work off of your agenda is to focus on important things and get them scheduled and completed before they become urgent.

Let me say that again. Your goal is to focus on important things before they become urgent. Spend your entire day focusing on those things that are important, and you’ll be amazed at how much you get done, how much better the quality of your work is, and how fast it can be completed. You want to get more done, you want to do it faster, and you want to do it better. Focus on the things that are important before they become urgent. I have to tell you that this concept alone can change the way you manage your day. Urgency is created when we ignore important things for too long, and they become crises. Things will happen over time that just pop up that you couldn’t foresee and they’re urgent and important. And you have to deal with them and you have to enlist help in dealing with them.

Focusing on the things that are important, putting them on your schedule, and attacking them one by one before they become urgent is how you master the productivity that you want to achieve. That’s how successful people do it. Equally as important is taking urgent things that aren’t important. The car has a flat, for example. Urgent, not important. Call AAA, get them to change your tire. Call a mechanic, get them to change your tire. In the office something comes up that could easily be handled by somebody else. That’s urgent but not important.

Even if you think that you have to do it yourself because training somebody else would take too long, that’s flawed thinking. Train them one time, the next time this issue comes up they’ll be perfectly able to handle it on their own. So the two areas that you need to delegate out or forget about. Not urgent, not important. Something stupid that somebody mentions to you. Blow it off. Conversation that you don’t need to have, don’t have it. That’s not urgent, not important.

Second area. Urgent but not important. Somebody is in your face about something, delegate it out. Get somebody else to do it. Spending the two minutes to get that delegated out will free you up to focus on things that are important that you can schedule and work out throughout the rest of your day. This is how you get things done, and you get more things done better and faster.

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